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What is a Data Entry Job?
Data entry jobs can be referred to as clerical jobs that involve the process of adding data into computers by the use of audio or typing commands. On a higher level, it also involves transcribing audio files or meetings, coding insurance forms, scanning the documents as well as transferring PDF files into Word files or vice versa. Hence, a data entry job is a process of transforming data from one form to another one.
While performing the data entry jobs, you are often expected to handle a number of electronic devices as well as paper or electronic files that are used to enter the data. Typically data entry jobs do not require previous experience per se, but a diploma degree in any field and a good typing speed.
The payment mode for data entry jobs can be defined on the basis of the per project, hourly rate keystrokes per hour, word, or per minute. Usually, the payment rate is defined as per the typing speed and hence, the faster one can type and enter the data, the more likely he/she can earn.
Types of Data Entry Jobs
The scope of data entry jobs is quite wide and all you need to do is to ensure accuracy and speed while entering the data or transforming the data from one form to another. Though all may have not been discussed here, let us shed a light on different types of data
1. General Data Entry Jobs
These kinds of data entry jobs are quite common and often you are expected to attain a typing speed of 20-30 words per minute. Some of the notable general data jobs are as follows:
Plain Data Entry Jobs – This includes typing data into the Microsoft Word or Google Docs file by reading the data from a PDF or paper copy.
Basic Data Entry Jobs – This includes typing the data into cells of the Microsoft Excel or Google Sheet from a PDF or paper copy.
Typist – Also referred to as Word Processor, this includes drafting email bodies, letters, and reports to name a few. Hence, this job requires an understanding of the technical stuff, proper formatting, grammatical as well as syntax rules.
Data Cleaning – Also referred to as Data Scrubbing, this includes detecting and removing errors from the database, table, or a plain document.
2. Online Data Entry Jobs
These kinds of data entry jobs are free from the restriction of office space and require just a laptop or PC and a reliable WiFi connection to carry out the operations. Some of the notable online data jobs are as follows:
Online Form Filling – This includes entering the data from a list of huge data sheets or documents into the online form’s fields very carefully so that you do not end up messing with the data.
Online Surveys – This includes filling the online forms by answering a set of questions. This hardly takes 5-15 minutes and often is required by the companies who rely on PR and customer-based testimonials.
3. Micro-data Entry Jobs
This concept of data entry jobs are relatively new in the market and includes completing the micro-data entry jobs or the Human Intelligence Tasks (HIT) created by the owners. Some of the notable micro-data jobs are as follows:
Captcha Entry Jobs – This includes entering the numbers, alphabets, alphanumeric data or selecting the right images within the Captcha fields.
Copy & Paste Jobs – This includes copying the data from a source, be it a plain Word document or an Excel sheet, and pasting it into another one.
Captioning – These jobs are rare to find and often require intellectual yet creative thinking to write captions or headings for the news, image, or banner in general.
4. Data Formatting Jobs
These kinds of data entry jobs are often more about formatting the written data than entering or typing the data in. Some of the notable data formatting jobs are as follows:
Formatting & Editing Jobs – This includes formatting and edit the written data and thereby, spotting & correcting the grammatical as well as syntax errors.
Reformatting & Correction Jobs – This includes formatting and correcting already written data, long forms, or documents, such as adjustments regarding alignment, layout, and font size to name a few
5. Files Conversion Jobs
These kinds of data entry jobs require converting files from one format to another. Some of the notable files conversion jobs are as follows:
Image-to-Text Data Entry Jobs – This includes reading the data from images and typing that data into a plain Microsoft Word or Google Docs, which can cover from simple English too hard technical terminologies.
Audio-to-Text Data Entry Jobs – This includes converting data from an audio file to text-based documenting while listening to the audio file at the same time. This requires great listening skills as well as a great hold on native accents
6. Data Entry Clerks Jobs
These kinds of data entry jobs require data entry into an offline register or online software and are somewhat similar to Data Entry Keyer jobs. Some of the notable data entry clerk jobs are as follows:
Hospital Jobs – This includes entering the patients’ records and reports into the hospital’s dedicated software or an Excel sheet.
Municipal Jobs – This includes entering the data into the Municipal office’s records, such as legal documents, birth certificates, and town records to name a few.
7. Medical Data Entry Jobs
These kinds of data entry jobs are one of the toughest jobs and require transcription skills. Some of the notable medical data entry jobs are as follows:
Medical Transcriptionist Jobs – This includes listening to audio files and converting them into text-based documents. This requires you to be aware of the medical terminologies and jargons for efficient work.
Medical Coding Jobs – This includes converting the diagnosis records, procedures and medical services into alphanumeric codes.
Tools & Skills You may Need for Data Entry
There are certain skill sets that you are required to have when looking into a data entry job.
Although the job itself may sound easy proficiency and accuracy cannot be compromised in data entry jobs.
Some of the basics but important skills that you must possess are:
Typing skills – The first and foremost important thing to focus on is your typing speed. If you are slow in typing you will not be able to earn much from the job. Not only you have to type fast, but you also have to type the data correctly so you need accuracy as well. There are plenty of software and typing games that help improve your typing speed and accuracy.
Listening skills – When typing in the data from an audio source, one must have an absolute grip over one listening skills to insert the right data. If you cannot apprehend the audio data you will end up doing a poor job entering it.
Grammar and Vocabulary skills – Listening skills can only go in your favor if you have a firm grip around grammar, vocabulary, punctuations, spellings, and sentence structures. All these things are equally important for your sentence to make proper sense.
Computer skills – Basic knowledge of computers and some of the software is important. You should know your way around some of the essentials tools that are most popular in data entry jobs
Microsoft Excel – Everyone is familiar with this tool and you might have studied about it back in your schools as well. It is a spreadsheet developed by Microsoft to input data and for their calculations. It also offers graphing tools, pivot tables, and Visual Basic for applications, all of which can be significantly used in data entry.
Microsoft Word – MS Word is popular in data entry jobs that require an input of the data in the form of text. It helps in pointing out your grammatical mistakes too so that you can formulate correct sentence structures.
Google Docs – Google Docs is a web-based word processor that helps in formatting texts and paragraphs through its smart editing and styling tools. It is one of the major tools used in data entry because of its online availability.
Google Sheets – Google sheets is also another online service by Google that works as MS Excel. It is a web-based spreadsheet that can be used to input data from audio, text, pdf, or printed papers.
Data Entry Courses & Education
The data entry job covers a lot of areas itself. From transcribing to listening skills, you have a lot to learn if you want to get professional at it. There are thousands of online institutions that are providing online courses to teach you the very core skills you need to master for data entry jobs. Some of them are free and some of them will cost you a little. While some of the important courses you need to take are as follows:
Typing lessons – To increase your typing speed and accuracy.
Keyboard tutorials – To learn and master the keys of QWERTY keyboards.
Listening courses – To improve your listening abilities so that you can pick words in a single go and you do not have to repeat audio back and forth.
Here is the basic data entry video tutorial for beginners to get them started.
Some of the websites that are providing online data entry courses are:
Typing.com – Typing.com provides free online typing courses that a beginner should look into. It can help improve your typing skills significantly.
Udemy – Everyone is familiar with Udemy when it comes to online courses. It has thousands of data entry courses and some of them are for beginners and are quite reasonable in prices.
The Typing Cat – A platform that trains newbies and enhances their typing skills by providing free courses and training sessions.
Coursera – Coursera is an online platform that allows you to join them for free. It offers various courses on data entry in spreadsheets that teach you how to delete and edit different types of data. Initially, it provides free trial videos, and then you have to pay for lessons.
Alison.com – Alison is a great platform for those who want to become professional data entry keyers. It offers some of the great diploma courses that are enriched with thorough knowledge of data entry skills and tools. You should definitely look it up if you want to polish your data entry skills and earn as much as other professionals are earning.
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