[vc_row][vc_column][vc_column_text]When you visit a company, a hotel, or any such organization, the first person you interact with is a Receptionist. People have the illusion that a receptionist’s job is easy, but that’s not the case. Working as a receptionist requires hard work, dedication, communication skills, and, of course, managing skills.
You must be thinking about starting a career as a Receptionist; that’s why you have landed on this page. If you feel you have the above traits, then you are good to go as a Receptionist. This article will give you a detailed overview of a receptionist’s job. So without further ado, let’s see What Does a Receptionist Do?[/vc_column_text][vc_column_text]
Table Of Content
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Who Are the Receptionists?
It will not be wrong to say that a receptionist is the first person you meet when you enter any organization. Receptionists welcome, greet, interact, and communicate with the visitors and employees. They are responsible for the smooth functioning of the company. They usually work at the front desk of the office.[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column width=”1/2″][vc_column_text]
Job Role of a Receptionist
Being an idle receptionist, you must know what jobs you need to perform. So, we present you with a list of things a receptionist is supposed to do.
- Welcome and greet visitors and maintain their visitor’s log
- Interact with the visitors and navigate them to the right person
- Receive and make calls.
- Receiving, drafting, and managing emails.
- Schedule meetings for clients
- Keep updated records of office expenses.
- Keep the reception area clean and presentable to make a good impression on visitors.
- Order front office supplies and keep a check on the inventory.
- Perform tasks like filing, photocopying, faxing, and transcribing
- Make travel arrangements for visitors and employees.
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Job Role of a Receptionist
There are various jobs for a receptionist. We cannot mention all of them. Hence we are listing down some of them.
Hotel Receptionist
The primary role of a Hotel Receptionist is to welcome, greet, and attend to the hotel’s guests. They check the identification of the visitors and allot them their rooms. Besides, they manage the guests’ bookings and handle their inquiries and requests.
Office Receptionist
An Office Receptionist comes into the picture when it comes to managing office things like security, filing systems, and general office maintenance. They ensure that the office staff has all kinds of supplies. Also, they examine whether the office staff is following the rules and policies well.
Hospital Receptionist
If you are in the medical field, being a Hospital Receptionist can be a great career. Moreover, it can be a great start to your blooming career. The role of the hospital receptionist includes greeting and interacting with patients. Also, they are responsible for making appointments and helping patients with the paperwork. Moreover, they help maintain the smooth functioning of the hospital.
Executive Assistant Receptionist
An Executive Assistant Receptionist handles executives’ schedules, screens the calls, works on their mail, and accepts and makes phone calls on their behalf. Also, they write memos on behalf of the executives for the staff, summarise reports, and review data for the executives.[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column width=”2/3″][vc_column_text]
Required Skills For Being a Receptionist
The skills required for being a receptionist depend on industry to industry and the type of job. However, you must generally work on the following skills to be a well-versed receptionist.[/vc_column_text][/vc_column][vc_column width=”1/3″][vc_single_image image=”2284″ img_size=”200*200″][/vc_column][/vc_row][vc_row][vc_column][vc_column_text]Communication Skills
The foremost skill needed for being a receptionist is to have the power to communicate flawlessly. You should have both verbal and written communication skills. You need to be friendly and always keep a smile on your face. Also, you should be a great listener, along with being a great communicator.
Multitasking
If you want to be a receptionist, you should be able to multitask various tasks simultaneously. For instance, you might have to receive multiple phone calls at the same time. Also, you might have to interact with a few customers at the same time. Thus, you should have the patience and ability to handle everything well.
Technical Skills
As a receptionist, it is vital to have technical knowledge. For example, you might have to draft emails and respond to them. Also, you have to do things such as faxing, photocopying, filing data in the system, etc. For all this, you must know how to operate a computer or laptop and other devices.
organize
A neat reception area makes guests happy. You should have a clean reception. You should have the ability to organize everything from tasks to your workstation. You should properly organize all the files to save you and your guests’ time from finding information.[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_column_text]
How to Become a Receptionist
To become a receptionist, you must have the required qualification and certifications and know how to apply for this job. An overview of all these points is here.
Qualification Required
The qualification includes the following –
- High school diploma or a GED (General Education Diploma).
- Sometimes you might need an associate’s or bachelor’s degree in Communications or Business.
- Knowledge of computers.
Some companies take interviews with a candidate willing to become a receptionist. Here, they talk about education and previous experience in the same job.
Certifications
The International Association of Administrative Professionals administers a receptionist certification.
To apply for the certification –
- You have to write an application to the association about why you should get a certification
- Also, you need a one-year membership in the National Association of Professional Receptionists.
Some companies take interviews with a candidate willing to become a receptionist. Here, they talk about education and previous experience in the same job.[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_column_text]
How to Apply For the Job
1. Company’s website
You can visit the official websites of various organizations, hospitals, offices, and other companies to learn about the vacancies for the designation of a receptionist.
2. Surfing the internet
You can search on the internet for receptionist job openings and directly apply to that company online or offline. If you are facing difficulty getting a receptionist job, you can get one through Rozgarkhoj.[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_column_text]
Salary and Age Limit
The average salary of a receptionist depends on various factors like location, job requirements, company, qualifications, and skills. A receptionist can earn between Rs. 8,000/- to Rs. 22,000/- per month. On average, they can earn around Rs. 15,000/- per month.
The minimum age to apply for this job is 18 or above. The maximum age depends on the company you are applying for[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_column_text]
Future Scope of This Job
In the old times, a receptionist only had a few duties other than greeting customers. But since the last few years, the position has evolved. Receptionists have more to do than greet customers. They have to answer phone calls, handle computer work and paperwork, and manage everything. Companies are now hiring remote receptionists who can work from home. This career can be an excellent choice for both men and women because a receptionist is the face of any organization. Also, most organizations prefer to have a receptionist for the smooth functioning of their company.[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_column_text]
Conclusion
If you also want to build a career as a receptionist, you can do that now with some educational qualifications and skills. So note the points mentioned above and keep applying for the job. We wish you good luck![/vc_column_text][/vc_column][/vc_row]
